Review Insurance Coverage: Inadequate insurance coverage can lead to major financial loss if your business is damaged, destroyed or simply interrupted for a period of time. Insurance policies vary, so check with your agent or provider about things such as physical losses, flood coverage and business interruption. Understand what your policy covers and what it does not.
Prepare for Utility Disruptions: Businesses are often dependent on electricity, gas, telecommunications, sewer and other utilities. You should plan ahead for extended disruptions during and after a disaster. Speak with service providers about potential alternatives and identify back-up options such as portable generators to power the vital aspects of your business in an emergency.
Secure Facilities, Buildings and Plants: While there is no way to predict what will happen or what your business' circumstances will be, there are things you can do in advance to help protect your physical assets. Install fire extinguishers, smoke alarms and detectors in appropriate places. Secure ingress and egress and plan for mail safety.
Plan what you will do if your building, plant or store is not usable: Secure valuable equipment. Make sure your building’s Heating, Ventilating and Air-conditioning (HVAC) system is working properly and is well-maintained. You should also determine if you can feasibly upgrade the building’s filtration system as a means of protection from biological and some other airborne threats.
Improve Cyber Security: Protecting your data and information technology systems may require specialized expertise, but even the smallest business can be better prepared. Use anti-virus software and keep it up-to-date. Don’t open email from unknown sources. Use hard-to-guess passwords. Protect your computer from Internet intruders by using firewalls. Back up your computer data and download security protection updates known as patches regularly. Subscribe to the U.S. Department of Homeland Security National Cyber Alert System, www.us-cert.gov, to receive free, timely alerts.
Business Continuity Planning Resources
E-breaking News – E-Breaking News is Santa Rosa County’s e-mail and text messaging notification system. You can sign up on the county’s website at www.santarosa.fl.gov/emergency/publicwarning.cfm to receive news alerts about emergencies or other events that may affect daily life in our county. Messages can also be viewed online at www.santarosa.fl.gov.
Disaster Information through Emails – You can subscribe to the county public information officer’s disaster press release distribution list by visiting www.santarosa.fl.gov, clicking on the subscribe button and selecting “News Releases - Disaster Information Only” and any other publication of your choice. When the emergency operations center is activated for any disaster, you will receive updates on what precautions residents and visitors should take, any evacuation orders issued, and recovery information.
Disaster Information Online – In the event of an emergency the Santa Rosa County website, www.santarosa.fl.gov, will be updated regularly with the latest information on the emergency including event status, what you can do to keep safe, and any disaster services available.
The Citizen Information Center Line – A phone bank to answer questions is activated before a storm or as a response to other disasters. Residents and visitors can call (850)983-INFO/4636 or (800) 225-7421.
GeoCast®Web – Replaces our former system, Reverse 911® and like its predecessor, GeoCast®Web™ is an emergency warning tool that will be used to provide rapid phone notifications to people in situations when public safety may be at risk. It will be used during emergencies, such as chemical spills or hazardous materials incidents, fire or flooding evacuation scenarios, and drinking water contamination. It can also be used to let residence know of crimes in their area, i.e. vehicle burglaries or house invasions etc. Individuals may register for these notifications via the County’s website, www.santarosa.fl.gov/emergency, or directly through the system’s self-registration web portal, located at https://santarosa.onthealert.com.